> Index of every Falcon docs page, for assistants: https://falcon.com/docs/llms.txt

# Access levels

The four access levels on a person, what each one can do, and how to choose one.

Open **People**, then the person. Under **Studio access**, **Access level** is four cards. Choosing a card saves it at once. The page says **Access level saved:** and the level's name.

## What each level can do

| Level | On the card |
|---|---|
| User | Use agents and run workflows. |
| Manager | Also edit instructions, skills and knowledge in your departments. |
| Department admin | Also manage and publish agents and workflows, and ask people to connect, in all your departments. |
| System admin | Manage the whole company, including people, settings and billing. |

A **Manager** or **Department admin** changes things only in the departments on their page. With none, they can't change anything yet. A **User** uses agents and runs workflows, and changes nothing. A **System admin** manages the whole company, departments or not. The company always keeps at least one **System admin**.

## Change a person's level

- Open **People** and choose the person.
- Under **Studio access**, choose **User**, **Manager**, **Department admin** or **System admin**.
- It saves at once. You do not press a separate save.

Only a company Admin can change this. Anyone else sees the level and that line. If someone else saved first, the page says **Their access changed since you opened this page. Their current level is shown again; choose again.**

## When it is not a simple choice

- A custom role still in place: the page names that role and the **Nearest level**. **Choosing a level replaces the custom role.** If anything was added or removed just for them, choosing a level clears that too.
- A community author: **levels don't apply.** They keep their own access.
- Someone removed, inactive or not joined yet: **A level applies once they have access.**

## Set the level when you invite

- On **People**, choose **Invite a person**. The page is titled **Invite someone**.
- **Access level** says what they can do in Studio. You can change it after they join.
- **Departments** are the departments they join. Managers and Department admins change things only there.
- For a **Manager** or **Department admin** with no department, the page says **With no department they can't change anything yet. Pick at least one.**
- They get nothing until they accept.

A **Department admin** can invite a **User** or a **Manager**, and only into their own departments. A **System admin** can invite any of the four levels.

## Related

- [Add departments](https://falcon.com/docs/people-departments)
- [Sign out, reset or remove](https://falcon.com/docs/person-menu)
- [A person's identity](https://falcon.com/docs/person-identity)
- [Company settings](https://falcon.com/docs/company-settings)
- [Identities](https://falcon.com/docs/identities)